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	Attachments

Attaching Files

Some services require that you attach files. You cannot continue until all required files are attached. For some services, you may also upload additional attachments, beyond those that are required.

To Attach a File

1. On the Attachments page, select the option that best describes your file from the Attachment Type list.
2. If your Attachment page contains a box for Document Author (e.g. in the Voluntary Remediation Program Enrollment Application service), type the name of the person who authored the document.
3. If your Attachment page contains a box for Document Date, enter the date the document was authored. The format for the date is MM/DD/YYYY.
4. Click the Browse button in the same row.
5. Navigate to the file on your system that that you want to attach and click OK.
6. Wait until your file has uploaded.

After uploading any additional attachments, click Continue.

Note: If you do not wait until a file has uploaded before trying to attach another file or continuing, the later file will not upload.

Attachment Types

Attachment types differ depending on the service.

Air Administrative Amendment -- Change Ownership/Facility Name/Owner or Operator Name/Location Only

• Transfer Agreement – Always required for change in ownership and must include the specific date for the transfer of permit responsibility, coverage, and liability between the current and new permittee (Minn. R. 7007.1400, subp. 1 (E)).
• Map of Exact Location – Always required for Registration permits that are relocating within the limits of the city of Minneapolis. If the Facility is or will be located inside of the cumulative levels and effects (CL&E) statute area in South Minneapolis (approximately 1.5 miles around Hiawatha Avenue and 28th Street intersection), a permit might not be issued until the CL&E process is complete.

Air Administrative Amendment -- Extension of Deadline Only

• Copy of Permit Page with deadline – Always required
• Description of Change – Always required

Air Administrative Amendment -- Other

• Copy of Edited Permit – Always required.
• Description of Change – Always required unless you are only adding insignificant activities or only incorporating requirements from preconstruction permit. This document must describe your proposed amendment.
• Description Change for Insignificant Activities – Required if you are only adding insignificant activities in your amendment. This document must include an explanation/analysis of how the change qualified under Minn. R. 7007.1250, subp. 1(A) and the date the change was made. More details are available on the MPCA webpage at https://www.pca.state.mn.us/business-with-us/air-administrative-amendments.

• Potential to Emit – Required in an editable Excel spreadsheet format if you add or modify any storage tank, fugitive source, or emissions unit. Calculations must include unlimited lbs/hr and tons/year emissions for individual emission sources, as well as emissions totals for the facility. The GI-07 Facility emissions summary spreadsheet can be copied into a tab in your spreadsheet and used for compiled facility emissions totals.
• Confidentiality Justification – Required if there is confidential information indicated on the Confidentiality screen. See Confidentiality justification and notice of public availability of data submitted to the MPCA (state.mn.us)
• Redacted Copy of Application – Required if you ask for confidentiality. See Instructions for Creating a Redacted Public Version of Your Application (p-gen1-27e) (state.mn.us).
• Hood Documentation – Required where the capture efficiency is less than 100% on Control Equipment Information screen. Complete and attach the Hood Evaluation and Certification form (CR-02) for each control with a capture efficiency less than 100%. This form is always required for newly listed control equipment that don’t use total enclosures and for existing control equipment that are revised to have less than 100% capture. Use the drop-down box at the bottom of the table to upload multiple documents.
• Process Flow Diagram – Required if a new subject item is added in the application. See Process Flow Diagram Instructions - Air Quality Permit Program (state.mn.us).
• Stack/Vent Diagram – Required if any stacks/vents are added or removed in the application. See Facility and Stack Vent Diagram Instructions (state.mn.us)
• Major/Minor Source Emissions Increase – Required if you were directed to the Major/Minor Source screen. This is an unlocked and editable spreadsheet to support the information you entered on those screens.
• Other – Required if you need to provide supporting information but there are no other specific attachment types that describe your attachment. This information is identified in the help text for each screen. Otherwise, you can provide any additional information you wish to submit with your application. Examples of required Other attachments include, but are not limited to, the following
• Supporting information to justify that a unit qualifies as a replacement on the Major Source screen.
• Revisions to group members in your permit.
• A copy of prior approval received from the commissioner to extend a deadline for construction authorization.

Air Individual Permit Reissuance

• Stack/vent Diagram – Always required. See Facility and Stack Vent Diagram Instructions (state.mn.us).
• Process Flow Diagram – Always required. See Process Flow Diagram Instructions - Air Quality Permit Program (state.mn.us).
• Potential to Emit – Always required in an editable Excel spreadsheet format. Calculations must include unlimited lbs/hr and tons/year emissions for individual emission sources, as well as emissions totals for the facility. The GI-07 Facility emissions summary spreadsheetcan be copied into a tab in your spreadsheet and used for compiled facility emissions totals.
• Redacted Copy of Application – Required if there is requested confidential information indicated on the Confidentiality screen. See Instructions for Creating a Redacted Public Version of Your Application (p-gen1-27e) (state.mn.us).
• Confidentiality Justification – Required if you request confidentiality on the Confidentiality screen. See instructions at Confidentiality justification and notice of public availability of data submitted to the MPCA (state.mn.us).
• Hood Documentation – Required if capture efficiency is less than 100% on Control Equipment Information screen. Complete and attach the Hood Evaluation and Certification form (CR-02) for each control equipment with a capture efficiency less than 100%. This form is always required for both existing and newly listed control equipment that don’t use total enclosures. Use the drop-down box at the bottom of the table to upload multiple documents.
• Compliance Assurance Monitoring Plan – Required if a newly added control equipment is subject to CAM or if existing control equipment is newly subject to CAM. For more information see Compliance Assurance Monitoring Submittal Instructions (state.mn.us).
• Red-line Requirements – Required if “I will attach a Redline version of my permit” checkbox is checked on the Requirements screen. Show changes to your current permit in the red-line version.
• Form GI-09K, Requirements for CSAPR for Source Categories – Required if any newly-added equipment are subject to CSAPR or if existing units are newly subject to CSAPR. The service will require this attachment if the Emission Units RSP screen has “Subject to CSAPR?” field = “Yes”, or if any existing equipment that previously had “Subject to CSAPR?” field = “No” or was null is changed to “Yes” in Emission Units RSP screen.
• Other – Required if you need to provide supporting information but there are no other specific attachment types that describe your attachment. This information is identified in the Help text for each screen. Otherwise, you can provide any additional information you wish to submit with your application. Examples of required Other attachments include, but are not limited to, the following:
• Revisions to group members in your permit.
• Highlighted NESHAP – Required when applicable NESHAP has not been incorporated into your permit, or if the standard has been amended since the last permit was issued. Highlight applicable requirements in each applicable subpart, including the general provisions in Subpart A.
• Highlighted NSPS – Required when applicable NSPS has not been incorporated into your permit, or if the standard has been amended since the last permit was issued. Highlight applicable requirements in each applicable subpart, including the general provisions in Subpart A.

Air Dispersion Modeling

The following attachment types may be required depending on the type of submittal and proposed modeling methods. Please refer to this list when beginning an air dispersion modeling submittal to ensure you have all the required documents needed to complete the service.

• AERA Forms – If conducting an air emissions risk analysis (AERA), please include all applicable attachments. Multiple files can be attached within a zip folder. More information about AERA can be found on our website at https://www.pca.state.mn.us/business-with-us/air-emissions-risk-analysis-aera.

• State/EPA Approval – Required if state or federal approval is required for any of your proposed modeling options. Please refer to the current version of the MPCA Air Dispersion Modeling Practices Manual for more information.

• SIL Analysis and Results (AQDM-11 and SIL Input/Output Files) – Required if a SIL or area of impact analysis will be conducted. Attaching a zipped folder containing the AQDM-11 form and modeling files is recommended.

• Emissions Calculations – AQDM-02 and associated calculations required. Associated calculations may be attached as a separate, additional spreadsheet (e.g., GI-07).

• Background File – Required if background concentrations are required for your analysis and if the background values will be applied on a time interval other than annual. Attach a file containing the ambient monitor data, analysis, and justification. If annual background values are proposed based on modifications to ambient data (e.g., removing exceptional events), then it is recommended to attach a file containing the data, methodology, and justification.

• Nearby Sources Emission Calculations – Required if nearby sources will be explicitly modeled.This attachment should include modeling parameters and permitted emission rates for all nearby sources. Alternatively, if nearby source modeling parameters and permitted emission rates are included in the AQDM-02 spreadsheet, a blank document may be attached here.

• Hourly O₃ File – Required if an hourly O₃ file will be used for an NO₂ modeling demonstration that includes a Tier 3 OLM or PVMRM option.

• Sample AERMOD input files – Required (at least 1) unless this submittal is for modeling information only. If the results of the Source Impact Analysis are below all applicable SIL values, and a Cumulative Impact Analysis is not required, attach the SIL output file or a blank document.

• Building Input File – Required if building downwash will be included in the analysis. Attaching a zipped folder containing all BPIP files is recommended.

• Terrain or AERMAP input file – Required if AERMAP will be used in the analysis. Attaching a zipped folder containing the AERMAP input and output files as well as the input terrain files is recommended.

• Building Spreadsheet – Required, in lieu of Building Input File, if this submittal is for modeling information only.

• Feedlot Emission Reference Material – Required if the purpose of your submittal is feedlot modeling.

• Additional Justification – If you need to submit additional justification beyond what's included in the other attachment types, use this attachment type.

Aboveground Storage Tank Issuance or Reissuance Permit

You must attach files to this application for the following item(s):

1. Facility layout (minimum scale: 1” = 100’) showing the facility with the following marked:

   • All regulated, nonregulated and closed tanks, numbered as in this application
   • Endpoints and approximate run of all buried underground piping segments numbered as in this application
   • All transfer areas for regulated tanks numbered as in this application
   • All containment areas for regulated tanks numbered as in this application
   • Buildings
   • Roads and railroad tracks
   • On-site ponds
2. If you selected Other for the Substance Type of any regulated tanks, you must attach a file that contains the name of the substance for each of these tanks.

Other documents may be attached as needed.

Construction Stormwater General Permit Application

You must submit your stormwater pollution prevention plan (SWPPP) if your project will disturb 50 or more acres and has a discharge point within one mile of a special or impaired water. You can submit your SWPPP using the Attachments page or by other means (e.g., FTP, disk).

To submit by other means, contact the MPCA construction stormwater program staff at 651-757-2119 or 1-800-657-3804 or at csw.pca@state.mn.us.

Discharge Monitoring Report

Use the Attachments page to submit other documents along with your DMR.  Examples include lab sheets, memos with additional information, supplemental data not covered by a Sample Values submittal, permit required submittals, etc.

Notification of Permit Termination

The following attachment is required:

• Vegetative cover photograph(s)

Common photo file types are accepted.

Sewer Extension Permit Application

The following attachments are required:

• Project location map
• Design certification form

Other documents may be attached as needed. 

PDF format files are recommended.

Vessel Discharge Permit

The following attachment is required:

• Ballast water management plan: required

You may attach other documents as needed.  For example,

• Plans and diagrams of ballast water system
• Ballast water treatment system details

Voluntary Remediation Program Enrollment Application

Contact a brownfields site coordinator at Brownfields.PCA@state.mn.us with any questions that cannot be answered below.

Each report or document should be submitted as a single PDF file (i.e., separate PDFs must first be combined in the correct order as one file for each report/document submitted). Documents submitted to the MPCA are considered public unless otherwise classified by the Minnesota Data Practices Act. Requests to classify documents as non-public must be submitted to the MPCA in writing following the procedures established in Minn. R. 7000.1300.

MPCA staff may request information beyond the minimum requirements when needed to support review and approvals requested by the applicant.

A Phase I Environmental Site Assessment (Phase I ESA) prepared in accordance with the All Appropriate Inquiry (AAI) standard as per 40 C.F.R. Part 312 must be provided with this application unless the application is only for technical assistance or one of the following services/letters: Leaksite Review; Leaksite Tank Removal Verification Letter; General Liability Letter and/or Lender Letter.

If a required Phase I ESA is larger than 524 MB, please attach a one-page Phase I ESA cover sheet, filename titled as YYYY-MM-DD_Phase I Report Cover.pdf. Please coordinate the subsequent and timely submittal of the over-sized Phase I ESA with the MPCA project manager(s) assigned to the site.

The proposed actions summarized in the required Proposed Actions Letter may include the pending submittal of additional reports and whether the request is grant related. Typical proposed actions include purchase of the property, environmental investigation and/or response actions, and detailed actions related to the improvement, redevelopment, operation, and/or maintenance of the property. If you are requesting a No Association Determination per Minn. Stat. § 115B.03, subd. 3(4), see MPCA’s Brownfields Program Services document for additional requirements: https://www.pca.state.mn.us/sites/default/files/c-brwnfld4-01.pdf

Subsequent reports, information, or requests at an active Brownfield or Cooperative Responsible Party Superfund project, should not be sent via this MPCA e-Service Application. Instead, please correspond and send documents directly to the MPCA project manager(s) assigned to the site. The current MPCA Billing ID and/or BF/SF Site ID shall be included in the subject line of the email submittal. Failure to submit subsequent documents to the current project manager(s) or to include a Billing/Site ID in the subject line may result in delays.

Yard Waste Permit by Rule

The following attachments are required:

• Map
• County acknowledgement

Other documents may be attached as needed.

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Contact Us

To contact MPCA e-Services, email onlineservices.pca@state.mn.us or call 651-757-2728 or 1-844-828-0942, 8:00 a.m. to 4:00 p.m. CST, Monday through Friday.

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6/28/24